Mentor Approval Form

Interns will work independently to complete each assignment. They will require some assistance in the research and editing processes. Any member of the Mentor Group can assist the intern.

Prior to the deadline, a mentor or associate mentor must approve the assignment by filling out the Mentor Approval Form. The intern will not receive his or her stipend if these assignments are not approved by a designated mentor.

For the summer 2018 term, the form needs to be filled out for ONLY the following dates: 22 June and 20 and 27 July. Final drafts are approved by signing the Mentor Check-Out Form.

Assignment List

MLEF interns can contact CLFlood@lbl.gov with questions about the MLEF program, and LECote@lbl.gov with questions pertaining to assignments and deadlines.

* Interns: please scroll through the entire page, for complete instructions. *

Thursday, 31 May 2018: MLEF Kick-off/orientation

Fellows will be required to attend all orientation activities in Washington, D.C. In Summer 2018 term, this will occur the week before orientation at Berkeley Lab.

Prior to orientation at Berkeley Lab

• Familiarize yourself with the Internship Google Calendar and MLEF Program Website
• Watch “Berkeley Lab: Bringing Science Solutions to the World” video
• Watch Berkeley Lab “Student Focus” videos 

Monday, 4 June 2018: Orientation at Berkeley Lab

Week #1 (due Friday, 8 June 2018 at 12 p.m.)

• Internship Work Plan 
• Memorandum of Understanding 
• Safety Checklist 
• Watch “Preparing Laboratories for Emergencies” video
• Update Directory Listing
  On the Directory Listing, you must list an office or lab phone number where you can be reached at Berkeley Lab. Feel free to list your mobile number as well. We will be visiting you in your workspace to verify that you have access to a phone, desk, and Lab computer to conduct your work.
• Intern Information Verification Form 
• Responsible Conduct in Research Questionnaire (only for first-time interns)

Week #3 (due Friday, 22 June 2018 at 12 p.m.)

• Research Proposal with Mentor Approval Form
• Project Title and Abstract
  Short (one paragraph) description of your fellowship research project and outcomes. Pull this information from your Research Proposal, and work with your mentor to come up with an appropriate project title.
• Fellow Biography
  Name; educational institution; degrees and certifications earned/seeking; Summer ’18 Class standing; one paragraph about yourself (career goals, interests, hobbies, etc.); and one “bucket list item.” Template will be provided by MLEF.

Week #5 (due Friday, 6 July 2018 at 12 p.m.)

• Complete Work Planning and Control (WPC) training courses
  In order to receive your stipend, all required WPC training courses must be completed by this date. If you are required to take in-person courses not offered until after this date, please email NHarrell@lbl.gov, so we can make arrangements.
• Introduction, Materials & Methods
  Review pages 6 to 9 and pages 13 to 17 in the DOE Guidelines. Please include a minimum of three references.

Week #7 (due Friday, 20 July 2018 at 12 p.m.)

• Preliminary/Anticipated Results
  For the Results section, it is acceptable to submit a progress report if no results have been obtained yet.
• General Audience Abstract draft
  Review page 5 in the DOE Guidelines. 300 words maximum.
• Research Poster draft with Mentor Approval Form

Submit a draft of the Research Poster after reading through the Poster Template (Guidelines). Please feel free to modify the template.

Week #8 (due Friday, 27 July 2018 at 12 p.m.)

• Research Paper draft with Mentor Approval Form
  Submit a draft of the Research Paper, per the DOE Guidelines. The draft should include a Descriptive Title, Technical Abstract (not the General Audience Abstract), Introduction, Materials and Methods, Results, Discussion, Conclusions, Acknowledgments, and References sections. Please follow the format guidelines for Section Headings. The Abstract should be no more than 500 words in length. The main body of the paper must be between 1,500 and 3,000 words in length.

• Poster submitted for printing, per Poster Printing Guidelines
  MLEF participants must print posters at the expense of the mentor’s Division/Group. If your Group chooses to submit the Research Poster to CSO for printing by this deadline (27 July 2018), you must also include a Project ID and Activity Code at this time.

• Poster Summary draft
  Review page 2 in the DOE Guidelines. 150 words maximum.

Note: Include the following statement citing your program in the “Acknowledgments” paragraph of the Research Paper and Research Poster: “This work was supported in part by the U.S. Department of Energy, Office of Fossil Energy (FE) under the Mickey Leland Energy Fellowship (MLEF) Program.”

Week #9 (due Friday, 3 August 2018 at 12 p.m.)

• Research Paper 
• Research Poster 
• Poster Summary
• General Audience Abstract
• MLEF Technical Forum Presentation
  A 10-minute PowerPoint presentation on your research project. Template will be provided by CLFlood@lbl.gov.

Monday, 6 August 2018: MLEF Technical Forum

At the conclusion of the program, Fellows are required to attend a technical forum where they will present their research findings and participate in all other scheduled forum activities. Travel costs for required events will be covered by the program.

Thursday, 9 August 2018: Poster Session at Berkeley Lab

Week #10 (due Friday, 10 August 2018): Check-out
Interns will report to work as usual during the final week of the program.

• Evaluation of Mentor Survey (Sent via email from LECote@lbl.gov)
• Program Evaluation Survey (Sent via email from LECote@lbl.gov)
• WD&E Participant Vignette (uploaded to your Google Drive folder, for you to complete)
• Mentor Check-out Form